Evaluating the 10 Best AI Meeting Assistants

Common challenges in meetings that AI can address

Ever find yourself in a meeting thinking, "There has to be a better way"? You're not alone. Meetings are a crucial part of our Agile journey, but they often come with their own set of challenges. Let's dive into some common meeting pitfalls and how AI, particularly meeting assistant tools like can turn those headaches into wins.

Lack of structure

Ever been in a meeting that felt like a ship without a rudder? A common grievance among team leaders is meetings that meander aimlessly without a clear agenda. This lack of structure not only wastes precious time but can leave participants more confused than when they started. Enter AI meeting assistants. They’re like your meeting's GPS, helping keep things on track by setting agendas, prioritizing discussion points, and ensuring every voice is heard. Spinach, for instance, helps orchestrate meetings with purpose and direction, so you’re always sailing smoothly towards your goals .🛶

Missed action items

We've all been there — a great meeting wraps up, everyone nods in agreement, and then...crickets. Action items fall through the cracks, and accountability goes out the window. It's frustrating, right? AI meeting assistants excel at capturing these crucial tasks, documenting who's responsible for what, and even nudging folks when deadlines approach. With AI meeting assistant tools, those "I thought you were doing it" moments become a thing of the past. It's like having a super-efficient personal assistant for your whole team, ensuring nothing gets missed. 🖋️

Inefficient use of time

Time is our most valuable asset, yet meetings can be notorious time-sinks. Between roundtable updates that could’ve been emails and discussions that circle without landing, it’s easy to see why. AI can dramatically cut down on this inefficiency by ensuring meetings stay focused and productive. Tools like Spinach can analyze discussions in real-time, suggesting more efficient paths or even automating routine updates so you can focus on what truly needs human input. It’s about working smarter, not harder. 📮

Detailed note-taking

Lastly, let's talk about notes. Traditional note-taking can be a huge burden, often capturing lots of words but little substance. AI changes the game by offering detailed, accurate note-taking that doesn’t just transcribe but highlights and summarizes key points. Imagine ending every meeting with a neatly organized summary of decisions, action items, and insights — all without lifting a pen. 💡

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1. Spinach

Key Features

• Effortless AI Assistant: Imagine having a dedicated assistant who effortlessly joins your meetings, takes crystal-clear notes, and keeps track of action items, all while you stay fully engaged in the discussion. That's the magic of Spinach - your personal AI Scrum Master .
• Instant Meeting Summaries: Forget scrambling to write notes during meetings and spending hours piecing them together afterward. Spinach automatically generates clear and concise summaries, capturing key decisions and next steps in real-time. Say goodbye to post-meeting fatigue .
• Action Items & Ticket Updates: Spinach doesn't just capture information, it helps you act on it.expand_more The platform intelligently identifies action items, assigns them to the right team members, and even suggests updates for your project management tools like Jira, Asana, or Trello. Actionable insights at your fingertips .
• Seamless Integrations: No need to throw your existing workflow out the window. Spinach integrates seamlessly with your favorite calendar, video conferencing, and messaging tools, like Slack, making it a breeze to add to your established routine. No learning curve, just pure win-win .

Price

Spinach offers a variety of plans to fit the needs of your agile team, starting with a free option for limited use. As your team grows, you can easily upgrade to a paid plan that offers unlimited meetings, priority processing, and even access to meeting transcripts and videos.

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2. Krisp

Key Features

• Crystal-Clear Communication: No more struggling to be heard over background noise. Krisp's powerful AI technology effectively cancels out unwanted noises like keyboard clicks, barking dogs, or even loud colleagues on your team's call. You and your team can focus on the conversation, not the distractions.
• Multiple Noise Cancellation Options: Krisp tackles a wide range of noise issues. Whether it's outgoing noise from your microphone or incoming noise from other participants, Krisp has you covered.
• Seamless Integration: Krisp integrates effortlessly with your favorite video conferencing and meeting platforms, ensuring smooth and uninterrupted communication no matter which tool your team uses.
• Real-Time Meeting Insights: Gain valuable insights into your meetings with Krisp's real-time visualization tools. See your talk time, meeting time, and talk ratio, allowing you to monitor engagement levels and foster a more balanced and inclusive environment for your team.

Price

Krisp offers several pricing options to suit your needs, including a free plan with limited features. Paid plans unlock unlimited noise cancellation, meeting transcriptions, and call recording, among other features.

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3. Otter.ai

Key Features

• Real-Time Transcription: Otter.ai boasts real-time transcription capabilities, allowing you to ditch the note-taking struggle and focus entirely on the meeting discussion. Its AI engine transcribes conversations on the fly, providing an accurate and searchable record of everything that's said.
• Smart Search & Playback: Finding specific information within your meeting recordings is a breeze with Otter.ai's powerful search function. Simply type in keywords, and the platform will instantly highlight relevant moments in the transcript and audio recording. Additionally, you can control playback speed and easily jump to specific points in the conversation.
• Collaboration Features: Otter.ai fosters seamless teamwork with its collaboration features. Share meeting transcripts with your team members, assign action items, and leave comments, making it easy to collaborate effectively on next steps.
• Integrations: Expand the functionality of Otter.ai by integrating it with your existing workflow. The platform connects seamlessly with popular tools like Google Calendar, Zoom, and Dropbox, streamlining your meeting experience.

Price

Otter.ai offers a freemium model, providing limited features for free users. Upgrading to a paid plan unlocks increased transcription minutes, longer recording lengths, and advanced features like speaker identification and custom vocabulary.

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4. Gong

Key Features

• AI-Powered Coaching & Insights: Unlike other tools that simply capture meetings, Gong goes a step further. Its cutting-edge AI technology analyzes your conversations, extracting valuable insights and providing data-driven coaching suggestions to help you and your team improve sales techniques, close deals faster, and ultimately achieve your revenue goals.
• Real-Time Action Items & Coaching Tips: Gone are the days of scrambling to take notes and decipher action items after every meeting. Gong automatically identifies key takeaways and actionable items, assigning them to the responsible individuals and even offering real-time coaching tips to help you implement them effectively.
• Deep Customer & Team Insights: Gain a deeper understanding of your customers and team by analyzing conversation patterns, sentiment, and deal stages. Identify trends, track progress, and make data-driven decisions to boost customer satisfaction and team performance.
• Seamless Integrations: Integrate Gong with your existing CRM, communications platform, and other tools, creating a unified and streamlined workflow for your sales team. This eliminates the need to switch between multiple platforms and ensures all your data is centralized in one place.

Price

Gong offers custom pricing plans based on your organization's specific needs and team size. Contact their sales team for a personalized quote and discover how Gong can help you unlock the full potential of your revenue engine.

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5. Fellow

Key Features

• Focus on the Discussion: Fellow empowers you to stay present and engaged in your meetings by taking care of the note-taking and action items. Its collaborative note-taking feature allows team members to contribute in real-time, ensuring everyone is on the same page and capturing valuable insights from diverse perspectives.
• AI-Powered Meeting Efficiency: Take advantage of Fellow's cutting-edge AI features to streamline your meetings further. Features like AI-generated agendas and AI meeting summaries save you valuable time and effort, while AI-suggested topics ensure you cover all vital points in your discussions.
• Actionable Insights & Seamless Collaboration: Fellow goes beyond note-taking by helping you translate discussions into action. The platform intelligently identifies action items, assigns them to the right team members, and allows for collaborative refinement and tracking within the platform. This ensures accountability and fosters ownership among team members.
• Meeting Feedback & Project Management Integration: Elevate your team's meeting culture with Fellow's built-in feedback mechanism. Gather valuable post-meeting insights to continuously improve your meeting effectiveness. Additionally, Fellow integrates seamlessly with popular project management tools, allowing for a streamlined workflow from discussion to execution.

Price

Fellow offers a freemium model, providing essential features for getting started. Upgrading to a paid plan unlocks advanced features like meeting recordings, analytics, project management integrations, and priority support.

6. FireFlies

Key Features

• Effortless AI Meeting Assistant: Ditch the note-taking burden and focus on the conversation. Fireflies.ai joins your meetings as a virtual participant, capturing crystal-clear audio recordings and real-time transcriptions. No need for complex setup - simply invite "fred@fireflies.ai" to your meetings, and the AI magic happens seamlessly.
• Automated Note-taking & Summarization: Forget scrambling to piece together notes or relying on unreliable memory. Fireflies automatically generates concise and searchable summaries after each meeting, highlighting key decisions, action items, and speaker information.
• Actionable Insights & Smart Search: Fireflies goes beyond transcription. It intelligently identifies action items, assigns them to the right team members, and even integrates with your existing project management tools like Asana or Trello for seamless workflow automation. Plus, its powerful search functionality allows you to easily find specific information within meeting recordings and transcripts later.
• Enhanced Collaboration & Knowledge Sharing: Foster transparent and accessible communication within your team. Fireflies allows you to share meeting recaps and recordings with team members who couldn't attend, ensuring everyone stays in the loop and on the same page. This also creates a centralized knowledge base of valuable information from past meetings, readily accessible to the entire team.

Price

Fireflies.ai offers a range of plans to suit your team's needs, starting with a freemium tier offering basic features like transcriptions and summaries for a limited number of meetings. Upgrading to a paid plan unlocks unlimited meetings, priority processing, download functionality for transcripts and recordings, and advanced integrations with additional tools.

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7. Avoma

Key Features

• Effortless AI Assistant: Say goodbye to juggling note-taking and active participation. Avoma acts as your invisible Scrum Master, silently joining your meetings across all platforms and capturing everything automatically. Focus on the discussion and leave the rest to Avoma's AI magic.
• Real-time Collaboration & Insights: Unleash the power of real-time collaboration. Avoma generates clear and concise summaries with key decisions and action items as the meeting unfolds. No more waiting for post-meeting recaps – hit the ground running with actionable insights immediately.
• Action Items & Ticket Updates: Avoid the post-meeting scramble. Avoma intelligently identifies action items, assigns them to the right team members, and even suggests updates for your project management tools like Jira, Asana, or Trello. Seamless workflow integration keeps your team organized and efficient.
• Conversation & Revenue Intelligence: Take your Agile meetings to the next level with Avoma's advanced AI capabilities. Gain valuable insights into conversation patterns, sentiment analysis, and revenue-driving moments. Uncover hidden opportunities and optimize your sales strategies for improved results.
• Searchable Knowledge Base & Collaboration Tools: Foster transparency and accessibility within your team. Avoma's searchable knowledge base stores all meeting summaries, transcripts, and recordings, allowing everyone to easily access past information and stay on the same page. Additionally, built-in collaboration tools enable seamless team communication and joint review of meeting outputs.

Price

Avoma understands the dynamic needs of growing Agile teams. They offer a free plan with generous features to let you experience the power of AI in your meetings. As your team scales, flexible paid plans unlock unlimited meetings, priority processing, access to meeting transcripts and videos, and advanced conversation intelligence features.

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8. Equal Time

Key Features

• Real-time Speaking Time Tracking: Gain valuable insights into participation equity within your Agile meetings. Equal Time tracks speaking time by individual in real-time, providing a visual representation through a pie chart or bar graph. This allows you to identify potential imbalances and foster a more inclusive environment where all voices are heard.
• Personalized Leadership Tips: Go beyond just data – Equal Time empowers you to take action. The platform offers tailored recommendations based on your meeting dynamics, suggesting specific strategies to encourage balanced participation and improve leadership effectiveness.
• Comprehensive Meeting Summaries & Action Items: Ensure everyone stays on the same page with Equal Time's detailed meeting summaries. These summaries capture key decisions, action items, and speaker information, eliminating the need for lengthy post-meeting recaps.
• Anonymous Meeting Feedback: Promote transparency and continuous improvement by encouraging anonymous feedback after each meeting. This allows team members to honestly share their thoughts and suggestions, helping you identify areas for improvement and create a more positive meeting experience for everyone.
• Seamless Integrations: Effortlessly incorporate Equal Time into your existing workflow. It integrates seamlessly with popular video conferencing platforms like Zoom, Google Meet, and Microsoft Teams, ensuring a smooth experience without any disruption to your current tools.

Price

Equal Time recognizes the importance of inclusivity and efficiency in Agile teams. They offer a free plan with basic features to help you get started with measuring speaking time in your meetings. Upgrading to a paid plan unlocks advanced features such as anonymized sentiment analysis, downloadable transcripts, and priority support.

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9. Nyota

Key Features

• Effortless AI Project Management: Nyota acts as your invisible co-pilot, seamlessly integrating into your existing workflow to streamline project management and keep your team on track. Its AI capabilities automatically capture key meeting discussions, decisions, and action items, eliminating the need for manual note-taking.
• Real-time Actionable Insights: Gain instant clarity and direction after each meeting. Nyota generates clear and concise summaries with action items automatically assigned to the relevant team members. This ensures everyone is aligned on next steps and accountable for their contributions, fostering a proactive and efficient work environment.
• DORA Metric Tracking & Improvement:  Go beyond just managing tasks, measure and improve your team's performance. Nyota integrates with your project management tools and tracks key DORA metrics such as deployment frequency, lead time for changes, and change fail rate. This data empowers you to identify bottlenecks, optimize workflows, and continuously improve your team's effectiveness.
• Seamless Integrations & Centralized Workflow: Eliminate the need to juggle multiple tools. Nyota integrates effortlessly with popular platforms like Jira, Asana, ClickUp, Hubspot, Salesforce, and more. This centralizes your workflows, minimizes context switching, and ensures all project-related information is easily accessible to your team in one central location.
• Prevent Blockers & Ensure Delivery: Say goodbye to unexpected roadblocks. Nyota's AI proactively identifies potential issues based on meeting discussions and past project data. This allows you to address challenges early on, prevent delays, and keep your projects on track for successful delivery.

Price

Nyota understands the unique needs of small and mid-size businesses. They offer a range of flexible pricing plans to meet your growing team and project requirements. Their free plan provides basic features to help you experience the benefits of AI-powered meeting management. As your needs evolve, paid plans offer increased meeting storage, priority processing, access to meeting transcripts, and advanced integrations for a comprehensive project management solution.

10. Airgram

Key Features

• Effortless AI Assistant: Ditch the note-taking struggle! Airgram seamlessly joins your meetings as your invisible teammate, capturing everything in real-time. Focus on the conversation while Airgram automatically transcribes the discussion and highlights key points, action items, and speaker information.
• Instant Meeting Summaries & Action Items: Say goodbye to post-meeting scrambling. Airgram generates clear and concise summaries with key decisions and action items automatically assigned to the responsible individuals. This ensures everyone is on the same page and knows what needs to be done next.
• Seamless Integrations & Flexibility: Airgram integrates effortlessly with your existing tools, like calendar platforms, video conferencing software, and project management applications, minimizing disruption to your workflow. Whether you use Zoom, Google Meet, Slack, Jira, or Asana, Airgram adapts seamlessly to your existing setup.
• Advanced Search & Timestamped Notes: Easily find specific information from past meetings with Airgram's powerful search function. Search by keywords, speaker names, or even specific topics to quickly locate relevant points in the transcript or recording. Timestamps pinpoint the exact location within the meeting, saving you valuable time and effort.
• Actionable Insights & Collaboration Tools: Airgram goes beyond just capturing information. The platform allows you to collaborate effectively with your team by adding comments and notes to the meeting transcript, assigning action items, and setting deadlines. This fosters transparency and accountability within your team.

Price

Airgram understands the varying needs of small and mid-size teams. They offer a generous free plan with features like real-time transcription, meeting summaries, and limited integrations. Upgrading to a paid plan unlocks unlimited meetings, priority processing, access to meeting transcripts and videos, advanced search capabilities, and integrations with more project management tools.

Take your meeting efficiency to the next level with Spinach

In a world where time is gold, and productivity is king, AI meeting assistants like Spinach are the ace up the sleeve of any Agile team leader. They tackle the common meeting challenges head-on, transforming potential pitfalls into opportunities for streamlined collaboration and sharper focus. Why not give Spinach a try and see how it can turbocharge your team meetings? Let’s make those meeting woes a thing of the past and charge forward into a future where every meeting is a step towards success. 🌟

Ready to take your Agile meetings to the next level? Spinach is here to help. Say goodbye to unstructured meetings, missed action items, wasted time, and the hassle of note-taking. Embrace the future of meetings with AI.